Privacy Policy
Privacy Policy
International Humanitarian Disaster Relief (IHDR)
Website: www.IHDR.org.uk
Last updated: June 2026
1. Introduction
International Humanitarian Disaster Relief (IHDR) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you interact with our website, services, fundraising activities, or communications.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
IHDR (International Humanitarian Disaster Relief) is a UK-registered charity focused on disaster preparedness, emergency response, and humanitarian support.
Data Controller:
International Humanitarian Disaster Relief (IHDR)
Website: www.IHDR.org.uk
Email:alex@ihdr.org.uk
We are responsible for ensuring your personal data is handled lawfully and securely.
3. Information We Collect
We may collect and process the following types of personal data:
3.1 Information you provide directly:
- Name and contact details (email, phone number, address)
- Donation information (excluding full payment card details, which are processed securely by third-party payment providers)
- Volunteer applications and supporting information
- Feedback, enquiries, or correspondence
- Newsletter sign-ups
3.2 Information collected automatically:
- IP address
- Browser type and device information
- Website usage data (pages visited, time spent, navigation patterns)
- Cookies and tracking technologies (see Section 9)
3.3 Information from third parties:
- Fundraising platforms
- Donation processors
- Event registration systems
- Partner organisations (where relevant and lawful)
4. How We Use Your Information
We use personal data for the following purposes:
- To process donations and issue acknowledgements
- To manage volunteer applications and participation
- To communicate updates, newsletters, and emergency appeals (where consent is provided or legitimate interest applies)
- To improve our website, services, and outreach
- To comply with legal and regulatory obligations
- To prevent fraud and ensure data security
- To support disaster relief coordination and humanitarian operations
5. Legal Bases for Processing
We rely on the following lawful bases under UK GDPR:
- Consent – where you have explicitly agreed (e.g., newsletters)
- Contract – where processing is necessary to fulfil a donation or service request
- Legal obligation – where required by law (e.g., financial reporting)
- Legitimate interests – where processing supports our charitable mission and does not override your rights
6. Sharing Your Data
We do not sell your personal data.
We may share your data with:
- Payment processors (e.g., Stripe, PayPal, banking providers)
- IT and cloud service providers
- Email communication platforms
- Professional advisers (legal, accounting, auditing)
- Regulatory bodies where required by law
All third-party processors are required to handle data securely and in compliance with UK GDPR.
7. International Data Transfers
As a humanitarian organisation operating internationally, your data may be transferred outside the UK.
Where this occurs, we ensure appropriate safeguards are in place, such as:
- UK adequacy regulations
- Standard Contractual Clauses (SCCs)
- Secure data processing agreements
8. Data Retention
We retain personal data only for as long as necessary:
- Donation records: up to 6–7 years (legal/accounting requirements)
- Volunteer records: duration of engagement + appropriate retention period
- Communication data: until you withdraw consent or opt out
- Website analytics: typically 12–26 months depending on system settings
9. Cookies and Tracking Technologies
Our website uses cookies to:
- Enable core website functionality
- Analyse traffic and user behaviour
- Improve user experience
- Support secure login and form submission functions
You can control cookies through your browser settings. Some features may not function correctly if cookies are disabled.
10. Your Rights
Under UK GDPR, you have the following rights:
- Right to access your personal data
- Right to correction of inaccurate data
- Right to deletion (“right to be forgotten”) in certain cases
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent at any time
To exercise your rights, contact: [insert email]
11. Data Security
We implement appropriate technical and organisational measures to protect personal data, including:
- Encryption of sensitive data
- Access controls and authentication
- Secure cloud storage
- Regular security reviews and audits
Despite safeguards, no system can be guaranteed 100% secure.
12. Children’s Data
We do not knowingly collect personal data from individuals under 16 without appropriate consent from a parent or guardian.
13. Links to Other Websites
Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.
14. Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.
15. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
International Humanitarian Disaster Relief (IHDR)
Website: www.IHDR.org
Email: alex@ihdr.org.uk
If you are not satisfied with our response, you also have the right to complain to the Information Commissioner’s Office (ICO): https://ico.org.uk